Double typing.
Every order, delivery note and invoice is entered twice. Errors discovered at delivery.
AI by industry · Logistics and distribution
The order arrives by email. And gets retyped.
Orders that arrive as PDFs, delivery notes typed twice and the customer asking where their shipment is. We come in through order intake and carry on through warehouse, routes and service.
Rework at every step.
Stock that does not add up.
What the system says and what is in the warehouse differ. You sell what is not there.
Routes out of habit.
Manual planning that does not see traffic, delivery windows or real load.
Four ways in.
Order intake is the most common way in: return in weeks and without touching the ERP.
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01
Automatic order intake
Reading PDF, email and EDI with validation against catalogue and customer. Exceptions go to a person, the rest goes through on its own.
See service -
02
Warehouse visibility
Locations, movements and real stock on one panel. Connected to the ERP, not replacing it.
See service -
03
Route planning
Optimisation with time windows, capacity and priorities. The planner adjusts, does not calculate.
See service -
04
Service on the real status
A portal or agent that answers where the shipment is with verified data, not with a promise.
See service
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Integration with ERP and carriers
SAP, Sage, Odoo, Navision and transport APIs.
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Exceptions to humans
The automation passes what is clear. What is doubtful is reviewed by a person with context.
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Traceability per order
From the incoming email to the signed delivery, every step recorded.
What we bring from what is already running.
No published case of our own in logistics yet. The transfer here is direct from Buscafact, which is in production: reading unstructured documents (tender specifications dozens of pages long), extracting the data that matters, validating it against a profile and leaving the result ready for human review. An order in PDF is a simpler document than a procurement specification. The reading, validation and exception engine is the same.
Highest-impact use cases
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01
Email order to an ERP line
PDF, Excel or the email body read and validated against catalogue, prices and customer. What is clear goes in on its own; what is doubtful gets flagged for a person.
It is the way in with the fastest, most measurable return.
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02
Delivery note and invoice reconciled
Automatic cross-check of order, delivery note and invoice. The discrepancy appears before payment, not in the audit.
Avoids overpayment and stock mismatches.
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03
Stock and location panel
What there is and where it is, connected to the ERP without replacing it. The end of "the system says there are three".
Reduces selling product that does not exist.
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04
Self-service shipment status
A portal or agent that answers with carrier and system data, citing the source. Fewer calls to customer service.
Takes load off the phone without adding headcount.
What it is built with.
Before you call us, read this.
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How to automate invoices and orders in a Spanish company
Intake by email or PDF, data extraction, validation against the quote and stock, posting into the ERP and exceptions to a human. Which parts to genuinely automate and which to leave under review, with no black box.
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RPA vs AI agents: the differences and when to use each
RPA follows the rules you gave it; an AI agent decides how to meet an objective within a bounded perimeter. They are not rivals: they are different layers. We explain when each is enough and how much they cost to maintain.
- Construction Site, technical office and client seeing the same thing.
- Local government Public decisions on auditable data.
- Education · VET Placements, matching and agreements without the paperwork.
- Public procurement From the notice to the envelope without losing weeks.
- Industry and manufacturing Shop floor, quality and maintenance on live data.
- Healthcare and clinics Scheduling, documentation and follow-up without friction.
- Professional services Advisory firms, practices and consultancies without the mechanical work.
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Let's start
Let's talk about your operation.
Tell us what costs more than it should. We come back with a concrete plan, realistic timelines and a clear yes or no.
contacto@plantekia.com