Typing documents.
Invoices, delivery notes and expenses entered into the ERP by hand, with the errors that drags along.
AI by process · Administration and finance
The close should not take two weeks.
Invoices typed in, reconciliations done by hand and collections chased whenever someone remembers. We automate the document’s journey and leave people only the exceptions.
Mechanical work at senior cost.
Endless reconciliation.
Squaring bank, invoices and entries eats days out of every month.
Collections going cold.
With no systematic follow-up, the unpaid invoice gets spotted when it is already old.
Four ways in.
It is the process with the fastest, most measurable return: hours saved per document processed.
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01
Automatic invoice intake
Reading, validation against the order and posting into the ERP. Only what is doubtful reaches a person.
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02
Assisted bank reconciliation
Automatic matching of movements with invoices and entries, with the exceptions flagged.
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03
Collections follow-up
Escalating reminders to the client and a due-date panel by age and risk.
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04
Monthly close and reporting
Reports generated from verified data, not from a spreadsheet someone maintains.
- No typing structured documents go in on their own
- Days → hours monthly reconciliation time
- 100% exceptions reviewed by a person
What we bring from what is already running.
No published case of our own in administration and finance yet. The transfer comes from Buscafact, which is in production: read unstructured documents, extract the fields that matter, validate them against a profile and leave the result ready for human review. An invoice is a simpler document than a forty-page tender. The reading, validation and exception engine is the same; what changes is the data model, not the architecture.
Highest-impact use cases
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01
Supplier invoice to ledger entry
PDF or email read and validated against supplier, account and purchase order. What matches goes through on its own; anything doubtful is flagged for a person, with the reason attached.
The fastest and most measurable return of the four.
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02
Assisted bank reconciliation
Movements matched against invoices and payments by amount, date and description. The exception reaches a person with the three candidates ranked, not with the whole statement.
Turns a day of closing into a review of exceptions.
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03
Collections by ageing
The system knows what is overdue, from whom and since when, and drafts the reminder in the tone each client warrants. It goes out when a person approves it.
Collection stops depending on someone remembering.
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04
Monthly close with traceability
Every figure in the report links to the document behind it. If the board asks where a number comes from, the answer is one click, not an afternoon.
The audit stops being a reconstruction.
What it is built with.
Before you call us, read this.
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How to automate invoices and orders in a Spanish company
Intake by email or PDF, data extraction, validation against the quote and stock, posting into the ERP and exceptions to a human. Which parts to genuinely automate and which to leave under review, with no black box.
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How to choose which processes to automate in a company (without wasting money)
Automating is not the goal: it is the tool. The expensive mistake is not automating badly, it is automating the wrong thing. This is the no-hype guide to deciding which processes to automate first, and which to leave alone.
- Operations The company’s core process, without human dependencies.
- Customer service Verified answers, escalation when it is warranted.
- Sales and marketing Qualified leads and proposals in hours.
- People and talent Recruitment, onboarding and employment paperwork.
- Data and decision-making One single version of the truth, live.
Not sure where to start? Measure your organisation’s AI maturity for free in 3 minutes, or book 30 minutes of direct diagnostic.
Let's start
Let's talk about your operation.
Tell us what costs more than it should. We come back with a concrete plan, realistic timelines and a clear yes or no.
contacto@plantekia.com